Questions for a Wedding Planner

Should you hire a wedding planner or are you preparing to do it all yourself?  Most busy working brides today need the help of a professional planner – for all or part of their weddings.  A professional wedding planner’s advice and expertise can save time, money and sanity so don’t dismiss the idea out of hand.

When you meet with a wedding planner to talk about how much or how little you need him/her to do for your wedding, here are six key questions you should ask to guide that informational meeting.

1.    Here are the vendors and venues I am considering using.  Do you know anything about them?  Who are your favorites and why?

• The planner can often give you some good feedback about a particular vendor and/or steer you away from potential trouble.

2.    How many weddings of my size have you done?

• If you are planning on a small intimate gathering and the planner specializes in huge society weddings, you two may not be a good match.

3.     If I hire you for my wedding, what is your role and what is mine?

• It is a good idea to have clarity around who is responsible for what and in a tight situation, who has the final say? Do you need to have the  planner clear every little detail with you  or can he/she make decisions based on early parameters you two have established?

4.    How many weddings do you do each month?  Do you have enough staff to cover all the weddings you book?  You don’t want to be one of a multitude in June if the planner doesn’t have the staff to handle all of its commitments.

5.     Ask for a client and vendor list and ask if you may call them for references.

6.     Ask for an explanation of how he/she charges.  Is there a flat rate, a sliding scale, extra charges for add ons?

7.     Do you belong to any professional organizations or have any credentials for being a wedding planner?

The goal of all good wedding planners is to save you time and money….and most importantly for you to enjoy one perfect day!!!

Photographs and Memories

On your wedding day you will know how celebrities feel.  You will be photographed from every angle and in many settings.  You will be the centerpiece of shots from your photographer as well as every family member who has ever clicked a shutter.  To make sure that the pictures are perfect and what you want, take the time to pre plan their role on your day.  Consider these questions:

1.  How much do you want to spend?  Have a figure in mind, as you approach professional photographers.  If you want the one with the most impressive portfolio or is considered the best in town, be prepared to pay accordingly.  By the same token, don’t settle for minimum  shots on a low budget if photos and memories are important to you.  From a planner perspective do NOT skimp on your pictures.  Consider if you want to split the budget between still shots in an album or video or both.

2. How do you want to remember your wedding?  What is your preferred style of photographic memories?  Are you fans of formal portraits and posed pictures or are you fans of more casual and candid photo-journalistic shots?  Do you want a nice mixture of both?

Be sure you talk over these preferences with your photographer you’ve selected.  Most photographers want to know about your shot preferences and will appreciate your opinions.  More and more families are choosing to have family portraits taken that day since all are present and looking good.

3. Find out if the photographer you have chosen will have an assistant along that day to help attendants assemble for the group shots.  It always helpful to have another eye scanning the reception for those photos that one may miss when attending to the photo they are currently taking.

Please contact us about other creative ideas for capturing the memories that will last a lifetime.

Contemporary Traditional

DO these two terms seem contradictory?  At one time they may have, but more and more couples are looking for ways to place their personal stamp on their wedding plans.  The term “unique” is heard more and more as brides search for ways to make their weddings memorable for them and their guests.

We have a lot of ideas on how to do just that so contact us about ways to personalize your wedding ceremony and reception.

• Consider replacing the traditional bachelor or bachelorette party with a get together that combines both events.  Consider a hike, beach party, bike ride, cook-out, softball game or evening out at a skating rink or bowling alley.
• Rather than hold the rehearsal dinner at a typical restaurant’s party room, book an art museum, a university facility, a park or a historical building to serve as a special setting for your event.
• Supplement your florist’s handiwork and creative reception décor with native wild flowers, leaves, twigs, fruits and herbs from a local grower or farmer’s market.
• Some brides have decided to let their bridesmaids select their own gowns based on a color scheme and degree of formality.  This works well when you admire their taste in clothes.  It is wise to get some guidelines – degree of coverage desired, tailored or fluffy, plain or elaborate, length, etc.  But within those parameters, maids, can choose their own wearable outfits.  Many bridal salons have several designers who can work to truly individualize a bridesmaid’s gown within the “look” of the wedding.
• If you have a unique reception venue chosen consider hiring a local chef you admire or a culinary school to put a special spin on your reception menu.  Think about including family food traditions that may be important to both the bride and groom.  If you can’t afford a sit down dinner, there is nothing wrong with having a desert reception or a small plate limited cocktail reception and wedding cake.

Your GREEN Wedding

More couples are choosing to have an Eco friendly wedding.  And while the idea seems appealing, many do not know how to go about staging such an event.  We have some EXCELLENT ideas to share with our brides who want to “go green” on their big day.

• Plan to stay local.  Choosing a venue that is closest to the majority of your guests enables a maximum number of people to save gas and commuting time while helping you to celebrate.  If you also work to utilize one location for ceremony and reception, you can save even further.

• Check with a Certified Planner (Accent on Events) for help in identifying Eco friendly venues.  We will know about energy efficient locations that practice recycling and other green procedures.

• Search out organic, local catering firms that specialize in serving season foods and beverages.

• We can also assist you in locating organic gardeners who specialize in locally grown flowers and greenery.  Choose in season flowers and consider re-purposing the floral pieces you’ve chosen for the ceremony site and using at the reception.

• We can help you choose Eco friendly print items.  We have resources that specialize in 100% recycled paper and use non-toxic inks.

• A number of wedding gown designers have included Eco friendly fabrics in their designs.  Fabrics like organic cotton, bamboo and peace silks are available and lovely.  Some brides lucky enough to have access to heirloom gowns are choosing to wear them and updating them with headpiece and accessory items.

• Many couples are choosing natural gift items for favors.  Currently popular are tree seedlings, organic bulbs and plants.

• Wedding gift registries are showing gardening, lawn and recycling equipment in the couple’s choices.

• Even wedding rings can express concern for the environment.  Many couples are seeking the origin of the engagement diamond – refusing to purchase stones that are from areas that practice unsafe mining or which export “blood” diamonds.

Please contact us to offer you plenty of ideas to help you marry in green.

Some Planning Tips

As one wedding planner put it, “Just because you have planned something, doesn’t mean it is going to happen.”  Here are some tips to help insure that everything works well at your wedding.

Getting Ready.  Of course you want to look your best on this big day.  You may have booked a hair stylist for yourself and your bridesmaids.  Maybe someone is doing makeup for all.  In order for everything to flow, treat this as a salon appointment and require everyone to be on time for the appointments.  Work with the stylists to establish a sensible timeline and insist that your wedding party be on time.  A lot goes on before you walk down the aisle, and you don’t need to add undue stress to the list.

Photographs.  Every couple wants the album of perfect pictures from the wedding.  Check out several photographers and insist on seeing their work.  Some specialize in formal shots and other are masters of creative vignettes.  Some do both.  Make sure that everything goes smoothly by giving the photographer a list of the people you want to make sure are included in your wedding album.  Your planner should make sure that each of those persons are available for photos.  The photographer should spend his/her time shooting pictures, not searching out the people you want in the photos.

If you are planning a cocktail reception, make sure the caterer has wait staff ready with trays of cocktails as the guests enter.  For the first five to ten minutes staff should focus on getting beverages into guests hands.  Once that has been done, then they can start passing the canapés.  Stress the importance of this to the caterer.  You don’t want lines at the bar if you are having an open bar.  Your planner can make sure that guests are not standing in lines waiting.

Order of Service.  Think of your guests.  If you have elderly relatives, make sure that they are served first.  Unless you feel strongly about it, consider having the head table served last.  That gives the couple a chance to chat with guests and socialize.

Be aware of “down time”.  Weddings can lose energy after the food course.  Guests are at different points in the meal.  This can be a good time to introduce one or two toasts.

For many other helpful ideas to keep your party flowing nicely, please contact us for assistance.

Etiquette on a Budget

• Quiet elegance is always in style.
• Consider a few white lilies for the bridal bouquet instead of an elaborate arrangement.
• A garden luncheon can be as charming as a 5 course sit down dinner.
• Select fewer attendants.  The larger the wedding and number of attendants, the greater the expense.
• But no matter how limited the budget, the rules of etiquette still apply.
• Having a reception which serves only punch and cake is acceptable.  Asking guests to buy their own dinners is not.
• Having an alcohol free reception is fine.  Have a cash bar is not.
• Registering for things the couple would like and need is fine.  Asking for money instead of gifts is not.
• Sending email invitations instead of printed or handwritten ones for a small intimate wedding isn’t OK.
• Neglecting to send thank you notes within an acceptable time frame is not appropriate.

 

Every part of a wedding, even one done on a very limited budget, should be done with style and good taste.  An affordable wedding can be just as memorable as a lavish one.  Guests will remember the beautiful personal touches, not how much was spent on the wedding.

 

Be A Good Guest

An invitation is coming your way from a family member or a good friend or both.  It is an honor to be selected to help those close to you celebrate a wonderful part of their life.

If you RSVP with a positive response, you become an official guest at this party.  You will no doubt bring an appropriate wedding gift, but did you know that another gift you could give the couple is the knowledge of how to be a good guest, and the wisdom to use that knowledge.

Here is a checklist of do’s and don’t that can follow to insure that your behavior will not cause the couple to grimace on their 10^th wedding anniversary as they recall events from their wedding.

DO

• Make sure to send your RSVP in a timely manner.
• Arrive at the wedding at least 15-20 minutes before the ceremony is to begin.
• Stay standing at the back of the church if you are going to be late.
• Keep your cell phone on silent.
• Dress appropriately.
• Have fun dancing but do not call attention to yourself or your partner.
• Respect the couple’s wishes even if they aren’t what you would choose.

 

DON’T

• Change your mind about attending.  Don’t cancel and then show up anyway.
• Sit in a front row.  That is for immediate family only.
• Text, tweet or blog during the ceremony.
• Wear jeans or sweats unless requested by the couple.
• Get in the way of the professional photographer doing his job.
• Take ceremony or reception photos unless the couple approve.
• Trash talk the couple’s choices.